The critical components of a digital workplace

Managing a digital workplace requires an intelligent information management solution with three critical properties.

Metadata-driven

As a relic of the paper era, the old folder-based paradigm for storing information is simply unworkable in a digital workplace. Rather than storing and searching for information based on where it is stored, workers today need the ability to search for information based on what they’re looking for. A metadata-driven information management system tags every document with metadata about what the file contains, who created it, what workflow it’s part of, and other pertinent information. Using a metadata approach, employees can find files within seconds no matter where it is stored, rather than spending minutes or hours searching for files in various folders, systems, or repositories.

System-neutral

Information management technology must enable the free flow of information anywhere in the organization. It must also allow workers to securely share information with clients, partners, vendors, and other outside entities. That means that any system for creating and storing documents must be system neutral. Documents should be available and accessible from any system, using any device, at anytime.

Intelligent

To make the digital workplace easier, superior document management technology should leverage artificial intelligence to help streamline the process of managing information, ensuring consistency, and enforcing compliance across an organization. The right solutions will use AI-enabled technology to eliminate data silos, find documents anywhere in the organization, and analyze files to extract more value and insight from them.

M-Files: intelligent information management

M-Files is an AI-powered intelligent information management solution that enables a faster transition to the digital workplace. As a document management solution, M-Files makes it easy to find, access, and share information, no matter where it resides. As a collaboration tool, M-Files enables workers to easily collaborate on digital documents without worrying about duplicates, multiple versions, or security. And as a workflow automation technology, M-Files streamlines business processes to eliminate human error, increase efficiency, and ensure that documents are managed according to company policy and regulatory requirements.

A unified view of data

M-Files automatically identifies, analyzes, and tags documents with metadata that makes it easier to search for and find documents within seconds. Rather than migrating documents to a centralized repository, M-Files creates connections to documents wherever they exist, across all platforms and repositories, without disturbing underlying systems and processes. The result is a single view of all documents that can be filtered to find, for example, all documents related to a client, all contracts about to expire, or all correspondence concerning a project.

Access documents from anywhere, on any device

M-Files supports the digital workplace by enabling employees to access any document from any location, no matter what device they’re using. With M-Files, workers can access, edit, review, approve, and sign documents on their mobile phones or tablets, enabling business processes to continue on schedule and allowing employees to get work done from anywhere.

An intelligent information management solution that plays well with others

M-Files can be easily integrated into common applications, systems, and productivity suites. This feature allows workers to continue using their favorite tools as they take advantage of M-Files’ technology, rather than having to learn a new platform or switch to a new tool when they want to search for information.