Smarter Collaboration Solutions for Documents and Workflows

Streamlined Collaboration

Collaborating with colleagues and clients can be challenging, especially with the rise of remote work. Real-time collaboration around documents becomes difficult, and the sheer volume of documents complicates content collaboration. M-Files offers superior collaboration solutions by simplifying tracking, sharing documents, and eliminating data silos and duplicate file versions. Additionally, M-Files provides an easy-to-use client portal for seamless engagement with your content and brand.

How M-Files Enables Efficient Collaboration

Up to 294% return on investment with low cost of initial entry and fast time to value.

Learn More

Secure Collaboration Solutions

M-Files is a next-generation platform for intelligently managing documents and content to improve business performance and help people find and use information more effectively. Rather than migrating data to a single repository, M-Files eliminates data silos by connecting systems, data, and content across your organization, automatically analyzing it to place it in context. As result, M-Files can automate information-driven business processes and serve up the right information to the right people when they need it.

M-Files’ collaboration solutions make it easy to work together on a document. With M-Files, finding documents is fast and easy. You simply enter a little information about what you’re looking for in the M-Files search bar, and you’ll have your content within a couple clicks. To simplify versioning, M-Files keeps a single copy of a document, providing a link to the one true version that users can share with colleagues and clients. And M-Files provides enterprise-level security with strict control over who can access a file, guaranteeing the safety and privacy of documents and data.

Simplifying External Collaboration

In fields like professional services, collaboration isn’t limited to colleagues inside the company. To collaborate effectively with customers and clients, you need a collaboration software that is secure, easy to use, and a seamless extension of your brand. When it comes to sharing files, managing signatures, and securing documents that contain sensitive data, a confusing mix of SharePoint repositories, collaboration apps like Teams and Slack, and various file sync and share solutions simply won’t cut it.

To provide a unified experience for clients and customers, M-Files offers a client portal software for secure file sharing and project management. With M-Files collaboration solutions, you can quickly and easily customize a secure client portal for a particular client or project, giving your users and external parties access to documents, discussions, processes, people, and more.

Industry-Tailored Solutions

Give clients, partners, and colleagues access to the content they need in a single secure place.

Share Files Easily and Securely

Create a public link with an expiration date and share it with external stakeholders. Put an end to collaborating on documents via email attachments.

Ensure Security

Manage strict granular rights to control who has access to folders and files and what can be done with them.

Brand Your Portal

Configure and customize your client portal platform to create a seamless and unified experience for clients and content.

Collaboration Solutions for Co-Authoring

M-Files' collaboration solutions enhance data security and enforce security policies across your organization.

Work Together in Real Time

M-Files' collaboration solutions allow multiple users to edit documents simultaneously and view changes in real time.

Save Changes Automatically

Changes are saved automatically, and new versions are created during check-out and check-in operations.

Keep Documents Anywhere

Auto-saving works with any storage location, including OneDrive, SharePoint, local drives, or other sites.

Keep Co-Authored Documents Secure

Automatic permissions ensure that only authorized users have access to files for collaboration.

Work with Your Preferred Tools

M-Files' co-authoring features are compatible with both browser-based clients and the M-Files Desktop Client.

How M-Files Enables Efficiency for Your Business

Faster Search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

Learn More

Familiarity

You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

Learn More

Easy Collaboration

Share content securely, and co-author documents simultaneously — wherever you work.

Learn More

Streamlined Daily Work

Let M-Files suggest tags for your documents and add workflows for faster processing.

Learn More

Discover the Power of Artificial Intelligence Capabilities

Watch videos and access resources to learn how AI can transform your knowledge work with M-Files Aino.

Featured Resources

Unleashing AI potential with M-Files and Microsoft 365

The Smarter Way to Work with Automation and AI

Hero image - Voice of the Customer - Website page

Why Collaborate with M-Files?

With its integration with Microsoft products, M-Files knowledge work automation platform helps organizations optimize investments in Microsoft 365 by providing complementary capabilities for business processes and information governance.

M-Files makes Microsoft 365 the single point of access for all enterprise data, empowering enterprises to find, access, and manage all connected data, regardless of its storage repository, through Microsoft 365 user interfaces.

Need More Information?

Refer to our Frequently Asked Questions (FAQs) section below:

What’s the purpose of collaboration solutions?

Collaboration solutions help employees work together on documents more easily in a world where people are rarely in the same room. Collaboration technology makes it easier to work with others to create, edit, publish, and share documents with a variety of internal and external stakeholders. Collaboration solutions eliminate the headache of managing multiple versions of documents, and they help to ensure that documents remain secure even when access is granted to people outside a secure network perimeter.

What are the challenges when collaborating on digital documents?

Creating a digital document with multiple authors and editors can be a big challenge. As each contributor makes changes, keeping track of the latest versions and who has signed off on which file can be an enormous headache. The sheer volume of documents that are created by businesses makes finding the right information difficult, and workers today spend a great deal of time simply searching for or verifying that they’re working with the right files. Security is always an issue with digital documents, especially for files that contain sensitive data or confidential information.

More details: https://armedia.com/blog/federated-search-the-importance-of-being-able-to-find-information/

See M-⁠Files in Action

Seeing is believing. Schedule a demo to learn more about simplified search, automatic workflows, intuitive user interfaces, and seamless interactions with existing applications and file systems.