Digital Workplace

Transforming Collaboration and Document Management

As digital technologies continue to transform the business world, the vision of a truly digital workplace is quickly becoming a reality. Physical offices and paper-based processes are being replaced by remote workforces and work-from-home employees as well as digital documents, workflows, and communications.

To support a digital workplace, companies need superior collaboration solutions and systems for managing digital documents. The way that information is stored, managed, and shared is key to efficiency and productivity in a digital environment.

For organizations that are ready to make a fuller transition to the digital workplace, M-Files provides an intelligent information management platform that makes information easier to find, automates processes, enhances collaboration, and minimizes business risk.

Website-image-capabilities
Meta-data

The Critical Components of a Digital Workplace

Managing a digital workplace requires an intelligent information management solution with three critical properties.

Metadata-Driven Search

Instead of relying on outdated folder structures, a metadata-driven system tags documents with key details like content, creator, and workflow, allowing employees to find files instantly—no matter where they are stored.

System-Neutral Access

Documents should be available across all systems, devices, and locations, ensuring seamless access and secure sharing with clients, partners, and vendors.

AI-Powered Intelligence

Advanced AI eliminates data silos, enhances document search, and extracts insights from files, streamlining information management and ensuring compliance.

Effortless Collaboration

A modern information management system enables secure, real-time collaboration across teams, making information easily accessible and actionable.

Intelligent Information Management

M-Files is an AI-powered intelligent information management solution that enables a faster transition to the digital workplace. As a document management solution, M-Files makes it easy to find, access, and share information, no matter where it resides. As a collaboration tool, M-Files enables workers to easily collaborate on digital documents without worrying about duplicates, multiple versions, or security. And as a workflow automation technology, M-Files streamlines business processes to eliminate human error, increase efficiency, and ensure that documents are managed according to company policy and regulatory requirements.

Website-image-Teams-woman-screen-narrow-stroke

Comprehensive Document Management

M-Files connects to documents across multiple platforms, providing a unified view without requiring migration, making it easy to locate files instantly.

Secure and Seamless Collaboration

M-Files enables real-time collaboration, secure client portals, and metadata-driven access controls to protect sensitive information.

Automated Workflows and Notifications

M-Files automates document-driven processes with custom workflows, automatic reminders, and event-based notifications to streamline operations.

Flexible Integration and Accessibility

M-Files integrates with existing business tools, supports access from any device, and offers cloud, on-premises, or hybrid deployment for flexibility.

Benefits for the Digital Workplace

M-Files offers a host of benefits for the digital workplace.

Real-Time Document Collaboration

M-Files eliminates version conflicts by enabling users to edit, comment, and annotate documents simultaneously through a single authoritative version.

Secure Client Portals

Organizations can create customized, branded portals where clients, partners, and vendors can securely access necessary documents and information 24/7.

Advanced Data Security

M-Files protects sensitive information with encryption for data in transit and at rest, ensuring compliance with security standards.

Metadata-Driven Access Control

Intelligent access management ensures that only authorized users can view or edit documents based on predefined permissions.

Streamline Collaboration with M-Files Document Automation Software

Collaborating on digital documents has traditionally been challenging with multiple versions to manage. M-Files document automation software simplifies this by maintaining a single, secure version and automatically tracking changes in historical versions, making it easy to review, rollback, and streamline collaboration.

Collaborate in Real-Time

M-Files enables multiple users to edit and view changes in real-time, boosting productivity and ensuring seamless collaboration.

Automatic Saving

Every change to documents is automatically saved, and new versions are created during check-out and check-in operations, ensuring no work is lost.

Secure Authoring

Automatic permissions guarantee that only authorized users can access documents, ensuring a secure environment for document creation and collaboration.

Use Your Preferred Tools

M-Files allows teams to co-author documents using Microsoft Office applications via the Desktop Client or Web Client, ensuring a smooth transition.

Save Documents Anywhere

M-Files' auto-saving feature works independently of storage location, giving teams the flexibility to save documents in preferred platforms like OneDrive or SharePoint.

Automate Document Assignments

With M-Files' automation, assignments for editing, reviewing, approving, signing, and publishing documents are created and tracked, ensuring efficient workflow management.

Managing Digital Business Processes

M-Files powers the digital workplace by enabling and automating digital processes.

Digitizing Paper Documents

M-Files simplifies the conversion of paper documents into searchable PDFs, making them easy to store, organize, search, and retrieve quickly.

Automated Workflows

With the M-Files Workflow engine, you can create custom workflows to automate document-driven processes. Metadata ensures that documents move through the correct steps efficiently and accurately.

Smart Notifications & Assignments

M-Files automatically generates notifications based on specific events, alerting team members when action is required. This ensures tasks are completed on time without delays.

Business Process Optimization

Monitor project bottlenecks and improve workflows with M-Files. Gain insights into inefficiencies and take action to streamline operations for better productivity.

How M-Files Enables Efficiency for Your Business

Faster Search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

Learn More

Familiarity

You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

Learn More

Easy Collaboration

Share content securely, and co-author documents simultaneously — wherever you work.

Learn More

Streamlined Daily Work

Let M-Files suggest tags for your documents and add workflows for faster processing.

Learn More

Discover the Power of Artificial Intelligence Capabilities

Watch videos and access resources to learn how AI can transform your knowledge work with M-Files Aino.

Featured Resources

Unleashing AI potential with M-Files and Microsoft 365

The Smarter Way to Work with Automation and AI

wistia-video-thumbnail
Website-image-ROI-screen-narrow-stroke-2

Why Choose M-Files for Digital Workplace?

In today’s digital workplace, M-Files makes information easier to find, access and share, no matter where it is stored or in what format. The M-Files Mobile Client allows users to access information anywhere, at any time, on virtually any device. And integrations and APIs ensure that workers can use M-Files with their favorite daily tools rather than needing to learn a new platform or switch to a new tool when searching for information.

As a cloud-ready solution, M-Files can be deployed in the cloud, on premises, or in a hybrid solution that provides greater control and flexibility. M-Files is highly configurable and can be easily customized to the needs of specific companies and use cases. Solution templates promote best practices for multiple use cases across a variety of industries. And third-party add-ins offer even more capabilities for visualizing, editing, and organizing data. It’s no wonder that M-Files is the choice of thousands of organizations in more than 100 countries worldwide.